Friday, August 29, 2014
The business world is a fast-changing place. Information and communication technology is continually setting the pace. New advances in technology are changing the way everyone works. Not only at the desk, where more can be done in a day, in less time than ever before, but also on the road and away from the office.
The Need for Mobile An increasing number of businesses are recognizing the need for mobile data solutions. Typically, there are two options:
A hosted exchange solution where everything is managed for you and your people. All you see are the messages, email basic messages, data, reports, and content that are delivered to your PC or mobile online device as part of your hosting agreement.
According to a number of different polls, not only are tablet and other hand-held gadget purchases proliferating, but so is the average amount of time that people spend on them, whether it's talking to a friend or colleague, reading emails or playing the latest game app during down time.
But if smartphone technology are used almost as much for business as they are for pleasure, which is why it would be worth your while to supply your workers with the Certify Mobile App.
What's so great about Certify mobile? Quite simply, it allows you and/or your workers to track receipts and expenses that the company incurs from anywhere at any time - even when you don't have Internet access.
Thursday, August 28, 2014
An expense report is the statement covering all the expenses of official or personal travel of an employee that is to be submitted to the employer for the purpose of reimbursement. Expense reports also serve the purpose of personal record of the expenses or for accounting and tax payment preparation. The expenses generally include air/train fare, hotel accommodations, food expenditures and other travel-related expenses. Often, the employees take too much time for the submission of expense report, but the process should be quick. The process of expense reporting can be made simple and quick only through automation with web-based expense report management.
With these programs, the employee submits the report online to the approval authority and faxes the receipts. Almost all the companies are following this method of automation so that employees can avoid the errors involved in manual entry and submission of reports. The fast submission of expense report leads to quick reimbursement, which in turn provides visibility and control for the compliance of the standards of audit and accounting. As it shortens the reimbursement cycle, employees' motivation and thereby operational efficiency increases.
Every organization should have a standard format of employee expense report form that should be easy for employees to use. However, as per a survey conducted by one popular Boston-based research organization, for every five dollars a company spends, one dollar is spent towards employee travel expenses. So the employee travel reimbursement expenditure occupies a vital role in the total expenses after salaries. Thus, most of the companies are taking a hard look at employee travel expenses.
Monday, August 25, 2014
Have you ever experienced creating, submitting, modifying, attaching receipts, and claiming your expenses using a mobile device? Doesn't it reduce your efforts to a great extent?
Yes! online expense report software automates and accelerates the process of claiming your business expenses. It is an on-demand expense software that challenges its competitors in the marketplace by providing its users with more advanced features that save time and leave them delighted. Here are some of its key features:
Anytime and Anywhere. Online expense management software enables you to create and send expense reports easily and helps you reclaim your expenses with just a few taps on your smart phone anytime and from anywhere. This software is available on all Android and IOS mobile devices.
Know Status of Your Reports. Submitted reports will be categorized automatically based on the approval process and get displayed in their respective areas. This helps you know the status of your reports easily.
Recall Your Reports. Online expense management software allows you to recall rejected reports and modify, edit, and resend them for approval without creating another expense report.
Dazzling User Interface. The software, with its intuitive user interface, ensures that its users have fun while working with expense reports. The application is easy to use and includes many shortcuts including pre-categorized line items with significant icons. This saves you a lot of time and helps you create reports in a streamlined manner.
Capture and Attach Receipts. Users can capture receipts and attach these to their reports directly from their mobile devices from any place, making it easy for users to claim their expenses. This system also eliminates fraud and mistakes usually made while calculating expenses. online expense report software also provides accurate tax details relevant to their respective expenses in various countries. This software supports an eco-friendly environment by eliminating the use of paper and replacing it with soft receipts.
Friday, August 8, 2014
Certify has plenty of options that make receipt processing easier, while still helping keep track of past expenses. One of these options is the ReportExecutive option, which will create expense reports for every aspect of the company. This can be an invaluable tool for executives, managers, accountants and even team leaders, as it will help accurately display financial figures that many people may typically go through more arduous processes to find.
With ReportExecutive, you have an accounting tool that will make everything easier. This has a number of options that can streamline the work related to keeping track of purchases and compiling receipt data. Meanwhile, there are many ways to continue to build diverse tracking options of expenses in a multitude of ways.
Expense reporting is a breeze. One of the most valuable aspects of the ReportExecutive option is the ability to create and schedule automated expense reporting. This can work for the entire company, compiling all of the data available. This is done by taking all of the receipts that are saved in the Certify Wallet, and transferring them into a bigger report. The company has the luxury of having emails sent to all parties to inform them of the expense report's progress and allowing approvals during this time.
The scheduling for these programs can be quite dynamic, as you can create monthly reports at any point, bump it up to bi-monthly or even weekly. With many choices, this program can form-fit to any situation that the company has, giving those who need the information.
Scheduling for these expense reports can be useful, as they actually have some dynamic aspects. There can be a company-wide option, which will give employees a deadline to submit their receipts, providing a concrete period to compile the necessary results. However, there is also an option to create schedules that will help employees get the work done on their own time.
Mobile options can help significantly. Certify has a mobile app that employees can download right to their phones, which will help ensure that the receipts are accurately added to the expense report. This is through the Certify ReceiptParse option, which allows employees to take pictures of their receipts while out of the office right on their phone. The data on the receipts are then added to the system and sent to the main report. This is a quick process, and it can help employees get their information to their superiors in a timely manner, without having to crunch numbers themselves.
Scheduling can prevent missed opportunities. Certify's program allows managers to send automated messages to their employees regarding business expenses so that no one will ever miss a submission. The software gives administrators the opportunity to set timers to give emails to those employees on the go who may need an extra push to get their information in on time. It isn't necessary to use these options, but depending on the business structure, it can be a significant help.
Once the time comes to submit a request before the deadline, employees have an ability to look at the expenses they created in the program. This will not only give them a line item option, but also every corresponding receipt picture. This can be great for those who want to feel more confident that they accomplished what their workplace asked for. Administrators can then approve the report once the employee checks their work for errors, and the documents will be put into the greater expense report. The process may help businesses change the way they work, which can make everyone's job easier.